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Virtual Meeting Room Space

The library provides free virtual meeting room space via Zoom for Reading Public Library cardholders aged 18 and older. This virtual space is also available to non-profit and non-commercial organizations, groups, or individuals serving the Reading community or residing in Reading.

Benefits

  • No one needs a Zoom account
  • Meetings up to three (3) hours
  • Larger participant capacity (up to 100)

How it works

  • Review the virtual meeting room policy
  • Request the Virtual Meeting Space
  • Receive confirmation of your virtual meeting
  • Receive a Zoom link for your meeting
  • Confirm technology requirements
  • Arrive 15 minutes before the start of the meeting to manage meeting details
  • Meet for up to three hours

Helpful Links

Request The Space

Online Request or email rplroomreserv@noblenet.org

Available Hours

Monday-Wednesday
10:00am-7:30pm

Thursday
1:00-7:30pm

Friday & Saturday
10:00am-3:30pm

Important Details

  • Available during library hours; must start 30+ minutes before closing
  • Meeting may be canceled if host doesn't arrive on time
  • Please book a minimum of five (5) business days in advance and no earlier than ninety (90) business days in advance
  • Reservations are subject to approval.

Virtual Meeting Room Policy

Technology Requirements

The Reading Public Library's virtual room is accessed through Zoom. To use this service:

Requirements:

  • Digital device with microphone, speakers, and webcam. The library has Chromebooks available for checkout
  • Zoom application (downloadable to desktop or mobile) or web browser
  • Internet access  The library has mobile hotspots for checkout
  • Phone access available (possible long-distance charges)

Support:

  • Library can lend Chromebooks and WiFi Hotspots
  • Staff assistance available 15 minutes before meetings for basic tech help
  • No Zoom account required to join
  • Review Zoom's help documentation before your meeting

Virtual Meeting Space Instructions

Before Your Meeting (Please allow 15 minutes)

  • Library staff will start Zoom 15 minutes before your scheduled time
  • Use the name from your reservation to avoid confusion
  • Meeting may be canceled if host doesn't arrive by start time
  • Staff will review basic Zoom procedures with you
  • Staff will transfer host controls and leave the meeting

Host Controls

  • Screen Sharing: Click green Share Screen button at bottom of screen
    - Choose to share entire screen or specific window
    - Click red stop button to end sharing
    - Advanced options available via arrow next to Share Screen button
    - Recommended: Set sharing to "Only Host" and designate specific co-hosts
  • Managing Co-hosts: Click Participants → hover over name → More → Make Co-Host
    - Remove co-host using same menu
  • Removing Participants: Click Participants → hover over name → More → Remove Participant

Limitations

  • Polling is not available on this account
  • Staff cannot provide breakout room support (review instructions in advance)